Overview
Where you stand this year — income, expenses, and net profit by quarter.
By quarter
| Quarter | Income | Expenses | Net |
|---|
No income tracked yet — import a checking statement so net profit is accurate.
Monthly spend
Needs attention
Books health
Estimated taxes
Open Taxes →Breakdown
Where the money goes — by category, vendor, and client. Spot the recurring subscriptions adding up.
By category
Top vendors & subscriptions
By client
No spending yet
Import a statement to see where the money goes.Taxes
Estimated payments, what you've paid, tax money going out, and the documents your CPA needs — built from the same numbers as the Overview.
Quarterly estimated payments Form 1040-ES
| Quarter | Due | Status | Paid | Date · confirmation |
|---|
These are cumulative: by each due date the IRS expects the tax on everything earned so far to be covered. Pay at IRS Direct Pay → Estimated Tax → Form 1040 → tax year , then mark it paid here with the confirmation number.
How the number is computed
A planning estimate, not a filing — confirm the final figures with your CPA. Filing status and state rate live in Settings.
Tax payments made
Money sent to the IRS during — owner tax draws, never a deduction. Attach each confirmation as proof. (A January payment for Q4 shows under the following year.)
| Date | Payment | Amount | Proof |
|---|
No IRS payments in the books yet.
They show up when a checking statement with an IRS debit is imported, or when you log one under Pay yourself.Tax prep & licenses
Deductible tax-related costs: the business share of CPA / tax-software fees (Schedule C line 17) and licenses, permits and certifications (line 23).
| Date | What | Amount | Proof |
|---|
Nothing yet this year.
Schedule C summary line by line, for your CPA or tax software
Documents for your CPA
- Schedule C report — the summary above plus every expense, as a PDF.
- Itemized spreadsheet — the same rows with categories and business purposes.
- Receipts — attached to each expense here; Books health on the Overview flags any missing.
- IRS payment confirmations — attached to each payment above.
Business assets
Cash & asset balances for 3Fish — exposed read-only to your Ledger app via GET /api/assets, separate from personal net worth.
| Label | Kind | Mask | Balance | As of | Notes |
|---|
No business accounts
Add 3Fish Checkings, Savings, etc. to track business standing.Balance edits are timestamped as snapshots, so each account builds a trend. Ledger reads the totals to show a “Business (3Fish)” panel beside personal net worth.
Gear & equipment
Owned, at cost: —Owned equipment and depreciation gear converted from expenses. Use the edit control to give each item a clean name, note what it does, and tag the projects it powers.
| Item | Acquired | Cost | Business use | Projects | Proof |
|---|
No gear yet
Categorize equipment as “Depreciation / §179”, or convert any expense from its ⋯ menu, and it shows up here.Software & creative tools
0 items · recurring —/moYour creative software kit — design, AV, motion & generative tools the studio owns or subscribes to, split into recurring subscriptions and one-time (fixed) buys. In Expenses, click the 💿 software? chip on a creative-tool charge to add it. Operating subscriptions (email, hosting, cloud) live under Expenses → Recurring; personally-owned tools live in Ember.
| Item | Acquired | Cost | Billing | Projects | Proof |
|---|
No creative software yet
In Expenses, click the 💿 software? chip on a design / AV / motion tool to add it here.Pay yourself
What you can safely draw from 3Fish — after taxes and a business buffer. Ledger reads this as your personal upside.
Sustainable monthly
Cover your floor
—
Record a draw or contribution
Expenses
Filter, categorize, and export tax-ready totals by Schedule C line.
| Date | Vendor | Amount | Category | Business purpose | Project | Ded % | Status |
|---|
No expenses match these filters.
Import a statement or add one manually to get started.Recurring
— total · —/mo run-rate · $0.00 essentialSubscriptions & recurring spend for the selected year. Tag the ones 3Fish can’t operate without ★ essential (those feed “operating costs” on Pay yourself); ⊘ kicks out anything personal.
| Vendor | Charges | This year | ~ /mo | Actions |
|---|
Add an expense
Capture the business purpose now — it's the record the IRS most often wants.
Income
Business deposits from your checking imports — a running total per year. Untoggle anything that isn't business income (owner transfers, personal). This total feeds the home-office limit and net-profit estimate on your export.
| Date | Source | Amount | Type | Client | Project |
|---|
No income yet.
Import a Chase checking statement and its deposits show up here.Invoices
Invoices you've sent — who owes you money. An unpaid invoice is not income: on a cash basis income counts when the deposit lands, so nothing on this page touches your tax figures.
| Invoice # | Client | Project | Issued | Due | Amount | Status | Paid |
|---|
No invoices yet.
Add one to track who owes you. This is a record of what you've billed — it stays out of your tax figures until the deposit lands.Who owes you
Import & Receipts
Statements become transactions; receipts attach to the matching one.
Import transactions
Chase CSV, or a PDF / photo / text statement (read by Claude). Outflows only; duplicates skipped. You can select several files at once.
Add a receipt
Photo (incl. iPhone HEIC) or PDF. The amount is re-checked, and it attaches to a matching statement line if one exists. Select several to upload a batch.
Vendor memory
What the app has learned from your edits — repeat charges auto-fill from these on import. Fix or remove any.
| Vendor | Category | Business purpose | Ded % | Bus use % |
|---|
No learned vendors yet.
Categorize a few expenses (with a business purpose) and they'll be remembered here.Settings
Tax rates change yearly — they live here, not in code.